In person event planning with thestudio

We are all looking forward to a return to normal, however we understand that whilst we are still living in uncertain times even the smallest of events can be daunting to organise or attend. 

Our hugely successful Covid-Secure 'Safe, Seamless and Successful' event policy has been designed to support and guide you through what in person events look like at thestudio whilst providing the solutions you need to plan a safe, seamless and successful event. 

You can download our Safe, Seamless and Successful event plan here or watch the video below for an overview of what to expect. Read on for further information.

Covid-19 Industry Accreditations

What everyone is saying…

Since reopening our venues we've had some great feedback on the way things have gone. Read some snippets below:

Laing O Rourke

“Our 2 trainers and 8 delegates recently used The Studio in Manchester for a training course, the room they provided us was big enough for our group to socially distance and our group felt safe and at ease in the building as there were plenty of hand sanitiser stations. Each delegate was provided a sealed snack pack on their table which was a nice touch. Looking forward to using The Studio for future bookings knowing they have high Covid safety measures in place."


“It was fantastic, we felt very very safe and we’re really impressed with the facilities and set up, it was much appreciated."

Morses Club

“Just wanted to drop you a line to say thank-you for all your help setting up our meeting yesterday.  The information received from The Studio prior to the meeting relating to your Covid risk assessment and the actions you have taken were thorough and gave me confidence that my colleagues would be kept safe during their visit. I have been in touch with the team this morning and they said everything was ‘great and went without a hitch’."

Frequently Asked Questions

We know everyone has lots of questions so we've put together the most commonly asked questions with their answers below.

For Organisers

Are your venues open?

In line with our ‘roadmap to normal’ our venues are currently open in both Birmingham and Leeds, welcoming Safe and Seamless meetings and events in line with current Covid-19 guidelines. Our venue in Manchester will reopen on the 24th June and our venue in Glasgow will follow very soon!

Some key dates for you are:

24th June – Our Manchester venue will reopen and operate Safe and Seamless events, inline with current Covid-19 guidelines.

19th July – Our Birmingham, Manchester and Leeds venues will be open ‘as normal’ with no restrictions in place.

We will continue to review the above roadmap and update it in line with official guidance as and when it is released. We would recommend you call us on 0800 028 6694 for the latest information and availability.

What events are permitted to take place?

In England:

Current Government guidelines permits conferences, meetings and other events to operate provided numbers do not exceed 50% of the venues normal capacity and events must be operated in a Covid-secure manner.

From 19th July 2021 it is expected that conferences, meetings and other events will be permitted to operate as normal without social contact restrictions.

In Scotland:

Small scale indoor events are permitted but are subject to capacity constraints depending on the local level of Covid-19 restrictions at the time of the event and on the condition that social distancing is adhered to at all times. These capacity constraints are:

Level 0: 400 people seated or standing

Level 1: 200 people seated or standing

Level 2: 100 people seated or standing

Level 3 & 4: No indoor events permitted

As of the 15th June 2021 thestudio… in Glasgow venue falls into Level 2 restrictions.

What are your room capacities?

Whether there is a requirement to socially distance at 2m, 1m or not at all we have prepared a handy room capacity information chart for you to view here.

What if the rules or my plans change?

We can only take bookings based on the restrictions, guidance and roadmaps at the time of booking. We do of course understand that things may change before we get to the date of your booking, which prevent it from operating as intended. 

We don't believe this should be a barrier to you pushing ahead with your plans. We are determined to offer you the support and flexibility you need to make the bold step back to booking events at thestudio and to make changes if you need to.

To find out what we can do to help visit our 'Boldly Go' page here.

What are you doing to ensure my guests safety?

We are looking forward to being able to accommodate bookings as normal soon.

In the meantime we are accredited with the 'We're Good to Go' and AIM Secure Covid-19 industry standards across all of our venues.

Whilst there are still restrictions and guidelines in place all bookings will be operated in line with our comprehensive Safe and Seamless event policy which contains advice and information about what will be different for events at thestudio. This policy is reviewed regularly and updated where appropriate.

Do my guests need to register their visit?

To support the government with the control of Covid-19 it is imperative we record everyone's visit to our venues as part of the Test and Trace scheme. This is done via the NHS Covid-19 app and we will ask everyone that enters our venues to register their visit using the app. Please ask all guests to ensure they have downloaded and set up the app in advance of their arrival. Once at the venue the process is easy and takes just a few seconds to complete. You can find more details of this process below.

My event is for more than the number of people you can accommodate, what can I do?

We can offer a range of solutions to suit all budgets should your event need to be for more people that can be physically accommodated in the venue, including live streaming across multiple rooms either within the same venue or across multiple venues and live streaming to guests that are unable to attend.

You can find some information on the hybrid event options we have available here.

If you would like further information or would like to discuss a bespoke package please give us a call on 0800 028 6694 or by completing the contact us form here. We would be happy to discuss our solutions with you.

I'm not ready to go fully face-to-face yet. Can you help?

Of course we can! We are determined to offer you the support you need to make the bold step back to booking events at thestudio but that doesn't mean it needs to be fully face-to-face just yet. We can offer hybrid or totally virtual options too. To find out more visit our 'Boldy Go' page here.

If you would like further information or would like to discuss a bespoke package please give us a call on 0800 028 6694 or by completing the contact us form here. We would be happy to discuss our solutions with you.

I have more questions, who do I need to speak to?

We are on hand and ready to answer any questions you may have. So whether it be about and existing or future booking you can contact us by calling 0800 028 6694 or by completing the contact us form here.

See you soon!

For Guests

Im going to be attending a meeting at one of your venues. What can I expect from my experience?

As a guest take a peek here at our  safety in our venues and clean and safe advice plans to see what we will ask from you and what you can expect from us.

Will I need to register my visit?

Yes, in order to support the government with the control of Covid-19 we require all guests to register their visit as part of the Test and Trace scheme. This is done via the NHS Covid-19 app and the process is both quick and easy, ensuring you can head on to your meeting without any delay. It is important you have downloaded the app before your visit. To find out more see below.

We look forward to seeing you at our venues soon!

Test and Trace

What is Test and Trace?

NHS Test and Trace is a key part of the country’s ongoing Covid-19 response. If we can rapidly detect people who have recently come into close contact with a new Covid-19 case, we can take swift action to minimise transmission of the virus. This is important as lockdown measures are eased and will help us return to a more normal way of life and reduce the risk of needing local lockdowns in the future.

What are you doing in your venues?

We are asking all guests who visit our venues for any reason to register the visit via the new NHS Covid-19 app. Downloading the app is very easy and very secure, you will be set up in minutes and will be able to use the app to register your visit at thousands of venues around the country (no more filling in forms we hear you say!).

To download and get set up on the app click one of the logo's below depending on the device you will be using:


Once set up you simply need to:

  • Open the app upon your arrival at the venue
  • Select 'Venue check-in'
  • Point your camera at the QR code on any of the NHS Test and Trace posters located around the venue

That's it, as simple as that!

Your anonymous check in data will be securely held on the app for 14 days when it will be deleted.